ICT Project Officer - Montesquieu Instituut

EUROJUST

Vacancy notice for the post of:

ICT Project Officer (Reserve list)

Reference: 12/EJ/CA/02

Contract

agent ­

FG IV

M/F

Applicants are invited to apply for the post of

ICT Project Officer.

EUROJUST is a European Union body established in 2002 (Council Decision

2002/187/JHA of 28 February 2002 on the setting up of EUROJUST, amended by

Council Decision 2003/659/JHA of 18 June 2003 and by Council Decision

2009/426/JHA of 16 December 2008 on the strengthening of Eurojust) to enhance

the effectiveness of the competent authorities within Member States dealing with

serious cross-border and organised crime.

The College of EUROJUST is composed of 27 National Members, one nominated by

each EU Member State. The College elects one of the National Members to be its

President. The Administrative Director is responsible, under the supervision of the

President, for the day-to-day administration of Eurojust and staff management.

For further information, please consult our website: www.eurojust.europa.eu

The

ICT Project Officer

will manage the day-to-day organisation of multiple,

concurrent projects related to the activities of Eurojust as defined by the Information

Management Unit.

The

ICT Project Officer

will report to the Head of Information

Management.

Eurojust is undergoing an organisational structure review; depending on its outcome,

the job's scope of accountabilities might be revised.

1.

Key accountabilities

The successful applicant will be responsible for:

Acting as a project leader and main point of contact for the project;

Preparing and drafting project proposals;

Coordinating, managing and monitoring implementation of the full project lifecycle

from initiation to final delivery;

Drawing up the project's team work program (objectives, results, deadlines,

budget, quality, risks etc) and related documents;

Managing the day-to-day operational and tactical project execution to ensure

adherence to budget, schedule, and scope;

Supporting the gathering and analysis of business requirements;

Providing technical expertise and assisting in the design and documentation of

computer networks, systems and databases, including security and backup

operations;

Supervising and monitoring progress and achievement of objectives according to

Eurojust's demands and needs;

Ensuring the compliance of all project-related activities within Eurojust's rules and

standards; and

Performing any other tasks requested by the Head of Information Management.

2.

Qualifications and experience required

a-

Eligibility criteria

Candidates will be considered for the selection phase on the basis of the following

criteria to be fulfilled by the closing date for applications:

A level of education that corresponds to completed university studies of at

least 3 years attested by a diploma;

AND

Thorough knowledge of one of the languages of the Communities and a

satisfactory knowledge of another language of the Communities to the extent

necessary for the performance of his/her duties.

Furthermore, in order to be eligible, a candidate must:

Be a national of one of the Member States of the Communities;

Enjoy his/her full rights as a citizen;

Have fulfilled any obligations imposed on him/her by the laws on military

service;

Meet the character requirements for the duties involved;

Be physically fit to perform his/her duties.

b- Selection criteria

Candidates selected on the basis of the above eligibility criteria will then be

evaluated according to the following selection criteria:

Essential

Experience and knowledge in the areas mentioned above under "key

accountabilities";

Experience in contributing to the implementation of ICT related projects (i.e. one

of the following: project management, requirements analysis, design,

development, testing);

Solid and proven experience in managing large scale projects (please

indicate the size and content of projects you have lead);

At least 4 years proven experience as project manager;

Experience and knowledge in the use of Microsoft Office tools;

Excellent communication skills, ability to effectively communicate with

stakeholders at different levels;

Very good knowledge of English, as this is the vehicular language of Eurojust;

Discretion and ability to maintain confidentiality.

Advantageous

The following characteristics are considered as additional assets:

Formal project management certification;

Knowledge of legal instruments for international judicial cooperation and the

exchange of information in the EU;

Knowledge of additional EU languages;

Experience in contributing to projects with team members located in several

countries;

Experience in managing the roll-out of an ICT project to users in remote locations

(installation, training ...);

Certification in ITIL; and

Professional experience in an EU or multicultural environment.

3.

Selection phase

A Selection Board is nominated by the Appointing Authority. The Human Resources

Unit assists the Selection Board by checking the fulfilment of all formal requirements

and eligibility criteria. The responsibility for any decision made during this exercise

lies with the Selection Board. Failure to comply with one of the formal requirements

or eligibility criteria will result in a disqualification of the applicant concerned.

The Selection Board then makes the decision on who is to be considered an eligible

applicant for the selection process, in accordance with the requirements outlined in

the vacancy notice, and decides from among the eligible applicants those who are to

be invited to attend an interview. Candidates invited for an interview may be asked

to undergo a written test. Shortlisted candidates may be required to undergo an

assessment through an external centre.

The selection phase consists of an interview with the Selection Board, in order to

evaluate the capacities of the candidates to perform the key accountabilities

mentioned above. During the interview, special attention will be paid to the specific

knowledge required for the post and the suitability and capacity of the candidate to

adapt to a multicultural environment. The work of the Selection Board ends with the

drawing up of a list of applicants suitable and a list of applicants unsuitable to occupy

the position advertised.

Reserve list

The list of suitable applicants is submitted to the Appointing Authority, who decides

on the appointment of the successful candidate and the establishment of a reserve

list for the post advertised. Candidates should note that inclusion on the reserve list

does not guarantee recruitment.

Recruitment will be based on availability of posts and budget.

The reserve list may be used by other units or services in order to fulfil the same or

similar positions within Eurojust. In this case, suitable applicants on the reserve list

may be offered a contract of employment as Contract Agent (3a) for a period of

three years or less.

The reserve list for this post will be valid until 31 December 2012 and may be

extended at the discretion of the Appointing Authority of Eurojust.

4.

Contractual conditions

The Appointing Authority will appoint the successful candidate as a member of the

contract staff pursuant to Article 3(a) of the Conditions of employment of other

servants of the European Communities, to which he/she will be subject, for a period

of 3 years. The contract may be renewed.

Remuneration will be based on the Community scale of salaries. Pay is subject to

Community tax and other deductions laid down in the Staff Regulations.

Remuneration is, however, exempt from any national taxation.

The grade for this position is: FG IV. The basic monthly salary of a contract agent in

the first step at FG IV grade 13 (i.e. professional experience of up to 7 years) is

approximately EUR 3145; in the first step at FG IV grade 14 (i.e. professional

experience of more than 7 years), the basic monthly salary is approximately EUR

3558; and in the first step at FG IV grade 16 (i.e. professional experience of more

than 20 years), the basic monthly salary is approximately EUR 4555, before any

deductions or allowances.

The place of employment will be The Hague, where Eurojust has its official seat.

Prior to contract signature, the successful candidate will be requested:

to provide Eurojust with original or certified copies of all relevant documents

proving the candidate's eligibility criteria, including an extract from the

candidates police file; and

to undergo a compulsory medical examination to establish that the candidate

meets the standard of physical fitness necessary to perform the duties

involved.

For any further information on contractual and working conditions, please refer to

the Staff Regulations of Officials of the European Communities and its Conditions of

employment of other servants of the European Communities, which are available on

the following web page:

http://ec.europa.eu/dgs/human-resources/publications_en.htm

Confirmation of appointment

Contract staff are required to serve a probationary period of nine months.

Essential requirement for the selected applicants: Security Clearance

Eurojust requires selected applicants to sensitive posts to undergo a security

screening procedure and obtain a positive national opinion. The level of the latter

depends on the specific classified data that post-holders deal with. For this post, the

required level of clearance is SECRET.

Applicants who currently hold a valid and positive national security screening opinion

at the above-mentioned level do not need to obtain a new one. They shall then

provide a copy of such opinion to Eurojust and specify the issuing authority, level

and date of expiry. In case the temporal validity of the opinion expires within a year,

the renewal procedure shall be initiated expeditiously.

In case selected applicants do not currently hold a valid and positive national

security screening opinion at the above-mentioned level, Eurojust will require them

to sign a pre-screening self-declaration. Eurojust will request such opinion from the

National Security Agency of the applicants' state of nationality.

In case such agency issues a negative opinion at the above-mentioned level after the

signature of the contract of employment, Eurojust has the right to terminate the

latter.

Declaration of commitment to serve public interest independently

The successful candidate will be required to make a declaration of commitment to act

independently in the public interest and to make a declaration in relation to interests

that might be considered prejudicial to his/her independence.

The successful candidate will be required to carry out his/her duties and conduct

him/herself solely with the interests of the Communities in mind; he/she shall

neither seek nor take instruction from any government, authority, organisation or

person outside his/her institution. He/she shall carry out the duties assigned with

objectivity, impartiality and loyalty to the Communities.

Equal opportunity

EUROJUST applies a policy of equal opportunity for men and women and accepts

applications without distinction on grounds of sex, race, colour, ethnic or social

origin, genetic characteristics, and language, religious, political or other convictions

or opinions, financial situation, disability, age, sexual orientation, marital status or

family situation.

5.

Submission of applications

Your application must be sent to applications@eurojust.europa.eu by no

later than 10 June 2012 at midnight CET.

Please indicate the reference number on the application form, in the heading

of your e-mail and in all future correspondence relating to this application.

Candidates must use the E-application form available on the website of Eurojust and

must mention the reference number and the title of the post for which they are

applying. All the questions on the form must be answered in full. The application

form must be completed in English. Eurojust publishes multiple posts at the same

time and if the candidate wishes to apply for more than one post, he/she must

submit a separate application form for each post.

Should applicants be invited for an interview, in order for the application to be

considered complete, they must bring with them on the day of the interview

originals or certified photocopies of all the supporting documents for their

educational qualifications and employment (diplomas, certificates,

statements of employment, professional references, etc.) and photocopies

of these documents necessary to prove that they fulfil the eligibility criteria.

All documentary evidence of professional experience must indicate both start and

end dates of previous positions and the start date of the position held currently.

Eurojust has the right to disqualify applicants who fail to submit all the

required documents on the date of the interview.

Please note that any documents submitted will not be returned to the candidates.

Application forms sent by fax or by post will not be accepted, except for candidates

who have a proven disability that prevents them from applying via e-mail. These

candidates may submit by post, no later than the indicated closing date for the

submission of applications (the postmark date will serve as proof), a printed version

of the application form, and mail it indicating the reference number of the selection

procedure and title of the post to: EUROJUST, Recruitment Office, P.O. Box 16183,

2500 BD The Hague, The Netherlands.

Closing Date: Closing dates for the submission of applications are strictly adhered

to. Your application must be sent to applications@eurojust.europa.eu by 10

June 2012 at midnight CET. In the heading of the e-mail, the reference number of

the post and the title of the post for which a candidate is applying must be

mentioned.

To summarise:

The application form must be fully completed in English. Applications must be sent

to applications@eurojust.europa.eu no later than the indicated closing date,

mentioning the reference number and the vacancy and title of the position in the

header of the e-mail.

The Human Resources Unit will acknowledge receipt of applications. Due to the

volume of applications, only candidates selected for the interviews will be contacted

further. Candidates are invited to follow the recruitment process status on the

Eurojust website.

Please note that the Selection Board's work and deliberations are strictly

confidential and that any contact, direct or indirect, with its members is

strictly forbidden.

All personal data collected for any selection procedure to be handled by Eurojust will

only be used for its purposes and will in no case be transmitted to any third party.

Any data provided will be treated in the strictest confidence and with high standards

of security. All documents provided to Eurojust during any selection procedure will be

kept in Eurojust's files and will not be returned to applicants. Applicants' documents

will only be kept for as long as it is mandatory to fulfil the requirements of existing

auditing/control procedures applicable to Eurojust. The Head of the HR Unit of

Eurojust acts as controller of such data, which will be collected and further processed

in full compliance with all applicable data protection regulations and, in particular,

with the rules on the protection and processing of personal data at Eurojust (OJ C

68/1, 19.3.2005). The rights of information, access, correction, blocking and deletion

of personal data are guaranteed under these rules.

Date of publication on Eurojust website: 14.05.2012